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Newton Prize terms and conditions

Data protection and possible information disclosure

The Department for Business, Energy and Industrial Strategy (BEIS), the UK National Commission for UNESCO (UKNC), the Lead UK Delivery Partners and others involved in the assessment process, as mentioned in the application process guidance notes, will use the information provided in the application for processing the application, making any consequential prize award, for the payment, monitoring, maintenance and review of the award and general Newton Fund proceedings. Information provided in response to this call for proposals, including personal information, may be published or disclosed in accordance with all data protection legislation, including the Data Protection Act 1998 and the General Data Protection Regulation 2018 which is now in force.

To meet our obligations for public accountability and the dissemination of information, details of the winning applicants and projects/fellowships will be made available on the Newton Fund website and other publicly available databases, and in reports, documents and mailing lists.

Following the prize award, we may contact winners concerning funding opportunities or events, or for the purposes of monitoring and evaluation and promotion of the Newton Fund. In some cases, we may wish to authorise an affiliate person or organisation to contact winners on our behalf.

By submitting your application on the online portal you consent to the following:

General Data Protection Regulation (GDPR)

BEIS complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

Your personal data will be used for the purposes of administering and operating the Newton Prize and any successful award of grants in relation to this:

Publicity and acknowledgement

BEIS wishes to publicise the outcome of the Call for Proposals. Therefore, after the shortlisting of projects BEIS will publish case studies and other material agreed with the projects on the Newton Fund website, publication and other stakeholders’ mediums. Your responses in the application form will be an important input to the creation of any case study linked to your work. Detailed guidance on how to write your answer is provided on the application form. Examples of the style that we are looking for can be found in the case studies published for the 20172018 and 2019 Newton Prize projects.

Applicants should state in their application if they believe any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information. Applicants should also state why they consider this information to be confidential or commercially sensitive.

If we receive a request for disclosure of the information, we will take account of any such explanation, but we cannot give an absolute assurance that confidentiality can be maintained in all circumstances. We will consider any requests in the light of the relevant exemptions or exceptions provided in the legislation and will normally consult with the provider of the information before making any decision on release. An automatic confidentiality disclaimer generated by your IT system will not, of itself, be regarded by us as a confidentiality request. It is important to note that some information may be commercially sensitive for a time (e.g. during the application process) but afterwards it may not be. The timing of any request for information may therefore be extremely important in determining whether or not information is disclosed or withheld.

The winners and applicants who are shortlisted by the Newton Prize Committee agree to be part of Newton Fund publicity about the prize. This shall include:

Winners will also be required to publicise their win in their countries as part of the publicity activities agreed under their existing Newton Fund award. This will include getting the written permission of the Newton Fund for all promotional activity, public statements or press releases about the Newton Prize, and following our requirements with respect to acknowledging the Newton Fund and its partners in publicity about the project, and incorporating the appropriate logos in marketing materials in accordance with Newton Fund brand identity guidelines.

Intellectual Property Rights (IPR)

The applicants shall be responsible in full for the content of their applications.

Protection of any IPR in any content submitted as part of an application is the sole responsibility of the owner of such rights. We recommend that no application is made before the protection of any such rights has been considered. All applications are made at the applicant’s own risk in this respect and in submitting an application the applicant agrees to release the Newton Prize Committee, UK National Commission for UNESCO, Newton Fund, BEIS and all connected persons from any liability relating to infringement (whether actual or threatened) of any such rights by a third party anywhere in the world.

In submitting an application to be considered for the prize, applicants agree fully to indemnify the Newton Prize Committee, UK National Commission for UNESCO, Newton Fund, BEIS and all connected persons in respect of all actions, claims, costs, damages, demands, expenses, fines, liabilities, losses, penalties, sanctions, amounts paid in settlement, out of pocket expenses, interest, penalties, and all legal and other professional costs and expenses that may be incurred by any of them in respect of any claims that the application and the content that it contains infringes the proprietary rights of a third party.

Governing law and jurisdiction

The terms and conditions of the prize award will be governed by the laws of England and Wales. All matters relating to the terms and conditions will be subject to the exclusive jurisdiction of the courts of England and Wales.

If any provision of these terms and conditions is found by a court or other legitimate body to be illegal, invalid or unreasonable, it will not affect the remaining terms and conditions which will continue in force.